The Workday Administrator's Audit Tool
Catch configuration issues before they become incidents. Yoetz.ai automates the routine audit work no admin has the time to do manually every month — so you can focus on the changes you're actually paid to make, not the ones you're paid to find.
What Workday administrators need to check regularly — but don't
Every senior Workday administrator knows the list. Security group membership drift. ISU permission scope. Integration job failure rates. Stuck or escalated business process instances. Calculated field error logs. Terminated workers with active access. The list isn't a secret — the problem is that running through it manually every month is a full week of work, and no admin team has that capacity.
Yoetz.ai does the entire list automatically in 2 hours. Run it monthly, run it weekly, run it before every major change. The cost of routine hygiene drops to near zero, and the issues that used to surface as production incidents start surfacing as line items in a report you read on Monday morning.
- Security group membership drift since the last scan
- ISU permission scope and integration usage
- Integration job failure rates and silent error patterns
- Stuck business process instances and orphaned approval steps
- Calculated field compilation errors and runtime warnings
- Terminated workers with active access in privileged groups
- Custom fields with no usage that should be retired
- Domain security policy coverage gaps
- Reports failing or producing inconsistent data
Pre-release checklist automation for R1 and R2
Before each Workday R1 and R2 release, admins are expected to run through Workday's What's New, identify impacts, and validate every configuration that might be touched. Done manually, this is a multi-week effort. Yoetz.ai does the impact analysis automatically and flags exactly what to revisit in your specific tenant. See our dedicated Workday release readiness page.
Most admins run a baseline scan immediately after the previous release, a release-readiness scan four weeks before the next release, and a post-release validation scan within 48 hours of go-live. The full cycle takes about 6 hours of admin attention versus the multi-week manual equivalent.
How to explain findings to non-technical stakeholders
The Yoetz.ai executive summary is written for VPHRIT and CIO consumption — not Workday engineers. When a stakeholder asks why a particular change is high-priority, you forward the report. The risk picture is already explained in plain language with severity ratings and remediation effort estimates.
For HRIS leadership reporting, see our page for HRIS managers. For consulting firms supporting your team, see consulting firms.
Daily and weekly admin workflows where Yoetz.ai pays for itself
Monthly hygiene scan
First Monday of every month. 2-hour scan. Triage Critical and High findings into the change calendar. Closes the gap between known-good state and current actual state.
Pre-change validation
Run a focused scan on the functional area you're about to change. Confirm baseline. Make the change. Re-scan. Confirm no unintended impact.
Post-incident root cause
After any production incident, run a scan focused on the affected area. Surfaces contributing configuration issues — often the actual root cause is a setting nobody had reviewed in 18 months.
Onboarding new admins
First scan on day one of a new hire. Instant tenant orientation that's far more accurate than reading the legacy documentation.
Knowledge transfer
When an admin leaves, the latest scan becomes the handover artifact. The successor sees the actual state of the tenant immediately.
Vendor handover
When taking over a tenant from a previous admin or consulting firm, the first scan documents what you inherited — invaluable for setting expectations.
What this means for senior admins
Senior Workday administrators who run continuous tenant intelligence look different to their leadership than those who run ad-hoc cleanup sprints. You move from being reactive to being proactive. You move from defending unexpected incidents to preventing them. You move from being a Workday operator to being a Workday strategist.
Everything you need to know
Do I need approval from my HRIS leader to run Yoetz.ai?
Authorization to add an OAuth integration typically requires admin or implementation lead sign-off — same as any Workday integration. The actual scan does not modify anything, so security review is straightforward.
Can I run scans on a sandbox tenant first?
Yes — sandbox tenants are fully supported. Many admins start there to evaluate the report quality before scanning production.
How does Yoetz.ai handle tenant-specific customization?
The scan engine adapts to your tenant's configuration. Custom fields, custom business processes, custom calculated fields are all analyzed in context. Findings explain why each issue matters in your specific tenant, not generically.
Does this replace my manual admin checklists?
It replaces the mechanical detection portion. You still own change planning, stakeholder communication, and execution. Yoetz.ai removes the part of the checklist that's pure pattern-matching against tenant state.
How often should I scan?
Most admins scan monthly for routine hygiene, plus targeted scans before/after each major change and around each release. Annual plans include unlimited scans, so cadence is your choice.
Can I export findings to Jira or ServiceNow?
CSV export is included; direct API access is available for integration into Jira, ServiceNow, or your firm's project tracking tooling.
Keep exploring
Ready to see what's broken in your tenant?
Free first scan. No credit card. Read-only access. Results in under 2 hours.